Search This Blog

Wednesday, February 9, 2011

Add Titles to Your Attachments

When you let the first word of your attached document also serve as the title of it (that's the default title when you don't add one), you signal to your reader that you don't pay attention to details.

If your job is to pay attention to details, this message of inattention costs you credibility.
If your job doesn't require that you pay attention to details, what kind of job is it?

In addition to telegraphing to your reader that you understand the power of adding a title to an attachment when you add one, you simplify the reader's task of managing files that often are linked to e-mails and e-documents.

File management, like information management, must become a habit--almost a reflex, or you can spend a good amount of your time playing find and seek and seek again.

Unlike your car keys, which we all expect to misplace, missing documents are more important because they affect more than just you--the driver of the car.

Information in e-files, e-mails and e-documents serve more than just you, most likely.

If you are in the business of sending files as attachments, give them a relevant title to make managing them as simple as a good habit that one not only starts but maintains, like reliable, accessible files.

No comments:

Post a Comment